Discovery Archive – Features
LiveOffice Discovery Archive is a complete and affordable software-as-a-service (SaaS) solution designed to seamlessly meet and exceed your e-discovery needs.
- Access & Control
- Search & Retrieval
- Collection & Storage
Familiar Interface with Full Outlook and Notes Integration
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Discovery Archive’s highly intuitive, Microsoft Outlook-like interface helps users get up to speed quickly. In addition, full Outlook and Notes integration allows administrators to centrally deploy LiveOffice Personal Archive access (optional add-on service) to some or all users.
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Authentication and Granular Permissions
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Users authenticate using SSL to login, ensuring secure access to the archive. Discovery Archive has two distinct permission levels: Administrators (full access) and Reviewers (monitoring rights for selected mailboxes).
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Policy-Driven Retention and Destruction
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Discovery Archive retains your emails and attachments as required to meet your company’s specific retention or regulatory requirements. We also purge and destroy older email stores based on your custom criteria (e.g., any emails five or more years old).
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Automated Legal Hold Enforcement
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If your company is in pending litigation, you can place legal holds on specific communications (based upon search criteria) to safeguard your staff or automated deletion policies from inadvertently deleting case-relevant emails.
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Attorney-Client Privilege Tagging
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Administrators and reviewers can flag attorney-client privileged communications, which are excluded from e-discovery requests.
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Full Audit Trail
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Discovery Archive’s search log captures the auditing activities of your reviewers, so administrators can ensure that they are conducting appropriate reviews and meeting compliance requirements.
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User Groups
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Administrators have the ability to group users based on functional, divisional or custom criteria. Reviewers can then search across these groups.
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Mail Servers
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Discovery Archive supports Microsoft Exchange 2003, Microsoft Exchange 2007, Microsoft Exchange 2010, IBM Lotus Domino 6.x – 8.x, Novell GroupWise and Linux/Unix mail servers (SMTP).
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Lightning-Fast Search and Retrieval
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Quickly search the entire contents of archived emails and attachments using a variety of search criteria, including to, from, date, subject, message body, message attachments and other message properties.
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Online Review and Tagging
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Reviewers can efficiently navigate through search results, identify highlighted search terms and tag potentially harmful emails, so they are easily retrievable for further review.
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PST/NSF File Export
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Once you have tagged all emails related to a specific case or matter, you can use Discovery Archive’s export feature to load the files into a case management solution or other application for further review and analysis.
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Re-Forward or Print
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Reviewers have the ability to print or re-forward suspect emails to the appropriate parties for further review and case submission.
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Saved Searches
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Reviewers can create and save customized email searches based on your organization’s email policies, and re-run them as necessary.
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Policy Alerts
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Reviewers can setup Policy Alerts to notify them when an email meets Saved Search criteria (e.g., contains specific words or phrases).
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Secure and Automated Message Capture
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Discovery Archive automatically captures all messages that are sent or received without any user intervention and securely transmits them using TLS or VPN encryption to the LiveOffice data centers for retention.
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Single-Instance Storage
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Once archived, all email is de-duplicated and stored as a single instance to optimize storage space and streamline your searches.
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Unlimited Storage
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Unlimited storage eliminates the need for mailbox quotas and compounding storage costs.
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Replicated Storage
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All email messages and attachments are stored in real time and then replicated to LiveOffice’s multiple, geographically dispersed Tier 4 data centers.
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Secure Storage
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LiveOffice’s enterprise-class infrastructure meets the highest industry standards for secure data storage, including SAS-70 Type II, and guarantees the authenticity of your archived data.
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Tamper-Proof Storage (Optional)
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For companies with stricter compliance requirements, WORM (write once, read many) storage is also available.
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