Email Archiving and Compliance

What is an email archive?

It is an automatic means of recording the details and content of every email sent or received by an organisation in a tamper proof and auditable manner.

An appropriate email archive should enable you to ensure compliance with government guidelines and internationally published codes of good practice, including:

• BSI 7799
• BSI PD00008, PD0010, PD5000
• Data Protection Act
• Employment Law
• Encourage adherence to company email usage policy
• Ensure maximum legal admissibility and evidential weight
• RIP (Regulation of Investigatory Powers Act 2000)
• SEC 17a

The email archiving mechanism should also help manage the problem of increasing email storage requirements and provide a means of searching and retrieving archived email.

Who needs email archiving?

Any organisation that

• Regularly exchanges contractual or sensitive documentation
• Could be the subject of Subject Access Requests
• Is required to maintain records and data over a number of years
• Needs to maintain a reliable record of communication in case of future litigation
• Has large message stores which are difficult and time consuming to backup
• Has users constantly exceeding email storage quotas
• Almost any organisation would benefit from the deployment of an email archive. However it is particularly applicable to organisations in the following market sectors: Finance, Construction, Police, Health, Government, Local Government, Legal, Defence companies.

To find out more and to discuss email archiving for your organisation please contact us

Obligations for Public Authorities To comply with The Freedom of Information Act 30th November 2000.

Executive Summary
Key aspects of the act
Legislation & Email Archiving : an update
Code of practice on 'The Management of Records by Public Authorities'
Questions to ask your email administrators
References

Related Issues (external links)

• Data Protection Act
• Securities and Exchange Commission
• RIP Act 2000
• ISO 17799