It is an automatic means of recording the details and content of every email sent or received by an organisation in a tamper proof and auditable manner.
An appropriate email archive should enable you to ensure compliance with government guidelines and internationally published codes of good practice, including:
BSI PD00008, PD0010, PD5000
Data Protection Act
Encourage adherence to company email usage policy
Ensure maximum legal admissibility and evidential weight
RIP (Regulation of Investigatory Powers Act 2000)
The email archiving mechanism should also help manage the problem of increasing email storage requirements and provide a means of searching and retrieving archived email.
Who needs email archiving?
Any organisation that
Regularly exchanges contractual or sensitive documentation
Could be the subject of Subject Access Requests
Is required to maintain records and data over a number of years
Needs to maintain a reliable record of communication in case of future litigation
Has large message stores which are difficult and time consuming to backup
Has users constantly exceeding email storage quotas
Almost any organisation would benefit from the deployment of an email archive. However it is particularly applicable to organisations in the following market sectors: Finance, Construction, Police, Health, Government, Local Government, Legal, Defence companies.
To find out more and to discuss email archiving for your organisation please contact us
Obligations for Public Authorities To comply with The Freedom of Information Act 30th November 2000.